Jobs

Employer: Greenbeltmovement

Position: Senior HR & Administration Officer – Job Description

Deadline: 26th June, 2026

Job Purpose

The Senior Human Resource & Administration Officer is responsible for leading and managing the organization’s human resources and administrative functions to ensure operational efficiency, compliance with Kenyan labor laws and alignment with organizational strategy and values. The role oversees recruitment, employee relations, performance management, organizational development, administration, procurement oversight and office operations while promoting a positive, inclusive and high-performing workplace culture.

Key Responsibilities

1. Human Resource Management
2. Recruitment & Onboarding

• Coordinate end-to-end recruitment and selection processes in line with organizational policies and equal opportunity principles.
• Prepare and publish vacancy announcements through approved channels. • Support hiring managers in workforce planning and candidate selection processes.
• Coordinate interview logistics, interview panels and candidate communication.
• Conduct reference and background checks where applicable and legally permissible.
• Prepare employment contracts, offer letters and onboarding documentation.
• Ensure all employee records and statutory documents are complete before onboarding.
• Maintain and monitor employee contract records and renewal timelines.
• Facilitate staff induction and orientation processes.

2. Employee Relations & HR Compliance

• Provide guidance to staff and management on HR policies, procedures and labor law matters.
• Support implementation of disciplinary and grievance procedures in compliance with Kenyan labor legislation and organizational policies.
• Maintain confidential employee records and HR documentation.
• Ensure HR policies are reviewed periodically and updated in line with legal and organizational requirements.
• Promote compliance with safeguarding, diversity, equity, inclusion and anti-harassment policies.
• Coordinate internal HR and administration meetings.
• Support management in fostering positive employee relations and engagement.

3. Performance Management

• Coordinate the organization-wide performance management process.
• Support departments in developing Key Performance Indicators (KPIs) and performance targets.
• Ensure timely completion of probation reviews and annual performance appraisals. • Track employee performance improvement plans where applicable.
• Provide reports and analysis on performance management outcomes.

4. Learning & Development

• Identify staff training and development needs in collaboration with line managers.
• Develop and coordinate annual staff training plans and budgets.
• Liaise with accredited training institutions and regulatory bodies where required. · Monitor training effectiveness and maintain training records.
• Coordinate staff wellness and employee engagement initiatives.

5. Compensation & Benefits Administration

• Prepare and validate payroll-related reports for submission to Finance.
• Ensure proper administration of employee benefits and statutory deductions.
• Support salary reviews, benchmarking exercises and job evaluations.
• Coordinate administration of staff medical insurance, pension, WIBA and other benefits.
• Ensure timely processing of employee leave, overtime and related records.

6. HR Reporting & Organizational Development

• Prepare monthly and quarterly HR reports for management and reporting.
• Support development and implementation of HR strategies and annual work plans.
• Conduct employee engagement surveys and recommend improvement interventions.
• Support organizational culture and change management initiatives.
• Promote workforce planning and succession planning practices.

7. Staff Separation & Exit Management

• Coordinate employee exit processes including clearance, exit interviews and final documentation.
• Ensure compliance with statutory and contractual separation requirements.
• Maintain proper records of staff separations and turnover analysis.

1. Administration & Operations
2. Office Administration

• Ensure efficient day-to-day office operations and administrative support services.
• Supervise office maintenance, utilities, workspace management and office safety. · Oversee management of office assets, inventory and supplies.

2. Procurement & Vendor Management

• Support procurement processes in compliance with organizational procurement policies and donor requirements.
• Maintain effective relationships with suppliers and service providers.
• Monitor vendor contracts and service-level performance.
• Ensure timely renewal of insurance policies, licenses and service agreements.

3. Fleet & Logistics Management

• Oversee vehicle fleet administration and transport coordination.
• Coordinate logistics for meetings, workshops, conferences and official travel.
• Ensure compliance with transport safety and vehicle maintenance requirements.

4. Team Leadership & Supervision

• Supervise and support administration and support staff.
• Conduct performance reviews, coaching, mentorship and capacity building for supervisees. · Promote accountability, teamwork and continuous improvement.

5. Compliance & Risk Management

• Ensure compliance with organizational policies, donor requirements and applicable Kenyan laws.
• Maintain internal administrative controls and operational risk mitigation measures.
• Support safeguarding, occupational safety and business continuity initiatives.

Qualifications & Experience Education

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Higher Diploma in Human Resource Management is an added advantage.
• Membership in the Institute of Human Resource Management (IHRM-K) or relevant professional body is preferred.

Experience

• Minimum of five (5) years’ progressive HR and administration experience, preferably within an NGO or development organization.
• Demonstrated knowledge of Kenyan labor laws and HR best practices. · Experience in employee relations, performance management, recruitment and office administration.

Skills & Competencies

• Strong leadership and people management skills.
• Excellent communication and interpersonal skills.
• Strong organizational, analytical and problem-solving abilities.
• High level of integrity, professionalism and confidentiality.
• Ability to work in multicultural and fast-paced environments.
• Proficiency in HR systems and Microsoft Office applications. Commitment to diversity, equity, inclusion and safeguarding principles.

The position holder shall maintain strict confidentiality regarding employee, organizational, donor and operational information.” The role holder shall ensure handling of employee information in compliance with the Kenya Data Protection Act, 2019.”

How to Apply:

To apply for this position, please send your cover letter and CV in one document outlining your suitability to jobs@greenbeltmovement.org by EOD 26th June 2026 with the subject line Senior HR and Administration Officer Application. Do not include copies of your certificates. Note that only shortlisted candidates will be contacted. Equal Opportunity Employer The Green Belt Movement is committed to diversity and equal opportunity in employment. We welcome applications from all qualified candidates, regardless of race, ethnicity, gender, age, religion, or disability.

The Global Designing Cities Initiative (GDCI) is seeking a Capacity Building Associate.

Job Opening: Capacity Building Associate

Start Date : Q3-Q4 2026

Job Type: Full Time

Salary: Salary Compensation is based on the country of hire and within range ofthe local nonprofit/NGO industry.

Location: Remote (Work from Home): Open to any timezone

Deadline: June 30, 2026

Global Designing Cities Initiative (GDCI) is seeking a Capacity Building Associate to join its mission to transform streets around the world. This role will report to the Capacity Building Senior Manager, and is a cross-cutting position within the Design and Research team. In this role, you will assist in the coordination of GDCI’s capacity-building efforts. Capacity building is a fundamental aspect of GDCI’s technical assistance work. As part of the Bloomberg Initiative for Cycling Infrastructure, Bloomberg Initiative for Global Road Safety, and Streets for Kids program, GDCI provides various in-person and remote workshops and training sessions to equip local leaders, practitioners, and communities with the knowledge,tools, and inspiration to transform their streets into great urban places.

Who we are

The Global Designing Cities Initiative (GDCI) was launched in 2014, with a mission to transform streets around the world. We inspire leaders, inform practitioners, and invite communities to imagine what’s possible when we design streets that put people first. We are a team of designers, planners, and urban strategists committed to reimagining streets as places for people, shaping cities that are safe, healthy, accessible, and equitable for everyone. The strategies and best practices in our Global Street Design Guide are the foundation of our work, and they have been applied in cities across the globe, helping to update policies, build local capacity, implement and evaluate projects, and scale up impact.

Who you are

GDCI is looking for a highly organized, detail-oriented, and design-savvy team member to be our new Capacity Building Associate. The right candidate is passionate about creating impactful learning experiences related to great street design. You are comfortable working across teams and time zones and value diverse perspectives. You are a strong visual and verbal communicator and enjoy and see the value of translating technical urban design concepts into engaging, innovative, and accessible learning experiences for global audiences.

What you’ll do

Assist in the coordination of the capacity-building strategy and organization

• Contribute to the ongoing refinement of GDCI’s cross-cutting capacity building approach as part of a recently established team.
• Organize and maintain capacity building resources, such as presentation master decks, workshop tools, and supplemental materials, to create an easily accessible, up-to-date, and shareable library of content.
• Work closely with teams across programs to standardize and implement structures and protocols for internal and external capacity building at GDCI.
• Align and coordinate with the Communications team to streamline content between capacity building and external digital communication, including graphics, animations, and videos.
• Stay in regular communication with program teams to understand and document current and future needs, priorities, feedback, and capacity-building goals.

Support cross-cutting capacity-building content development and delivery

• Support the development of new materials, and curriculum design in collaboration with program teams.
• Support internal and external knowledge-sharing efforts related to content from new guides and publications. This could include supporting webinars, workshops for conferences, online courses and resources, and internal knowledge sharing on the content, etc.
• Support teams in preparing for and delivering high-quality capacity-building sessions to city teams, community members, and other audiences.
• Stay informed on current trends, latest technologies and AI capabilities to help introduce new ideas, tools, and approaches from the evolving field of capacity building, instructional design, and online education.
• Research and apply effective storytelling strategies informed by the psychology of learning.
• Adapt and refine content for diverse audiences, geographies, and delivery formats.
•  Coordinate translation of materials and help ensure accessibility across languages, regions, and platforms.

To be successful in this role, you will excel in the following areas:

• Street design knowledge and experience: Passion for street design, sustainable mobility, and public spaces. Commitment to re imagine streets as places for people, shaping cities that are safe, healthy, accessible, and equitable for everyone.
• Design and communication skills: Strong visual and verbal communication skills with the ability to create clear, engaging, and well-structured presentations, narratives, and training materials. Familiarity with instructional design or online education is a plus.
• Organization and coordination: Excellent administrative and organizational skills, including tracking timelines, attention to detail, managing multiple work streams, and following up on tasks.
• Collaboration and adaptability: Comfortable working across teams, programs, and cultural contexts.
• Global, inclusive perspective: Ability to work across cultural and geographic contexts, with sensitivity to diverse local and individual needs and the flexibility to adapt content approaches accordingly.

How to Apply

• Deadline for applications: Applications accepted on a rolling basis—please don’t delay! Final deadline is EOD June 30th, 2026.
• Submit applications: Submit a letter of interest (maximum of 2 pages) that includes why you would be a great fit for this position, and a CV through GDCI’s application portal. If you need support, please contact careers@gdci.global.

GDCI is a fiscally sponsored project of Rockefeller Philanthropy Advisors (RPA). We are committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color,religion, national origin, gender identity, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a passionate working environment. Salary is based on a nonprofit scale and commensurate with experience.

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Thank you for your interest; we look forward to hearing from you!